Community engagement is an important aspect of any public affairs campaign, but not everyone gets it right. Years of planning and executing different community engagement strategies has taught me that there aren’t any shortcuts.
As tedious as it sounds, building the right contact and stakeholder lists takes time and effort. It’s critical to stay on top of your outreach because it’s the only way to build direct relationships with the community members. Even if you don’t agree with them, having established a personal relationship with a community member will positively impact the outcome of your issue.
Additionally, don’t try to script the perfect event or meeting. More often than not, when you aim for the perfect outcome, you’ll be disappointed, and something or someone will inevitably throw a wrench in the wheel. I’ve found a lot of success with what I call the “science fair model” for community events. Remember those elementary school science fairs where each station had its own topic and a subject matter expert to answer questions? This structure allows for direct communication and the opportunity to address individual concerns. By creating a more casual and interactive environment, attendees feel more comfortable engaging in conversations and sharing their thoughts.
Finally, please make it worth their time. When planning an event, always aim to maximize the return on investment for those who take time out of their busy schedules to attend your event. Make sure the information you present is relevant, up-to-date, and easily digestible. Avoid overwhelming attendees with too much information; instead, focus on delivering clear, concise messages that get your point across simply.
At the end of the day, it’s about having organized and structured events and cultivating genuine connections with the community. You have to be patient, adaptable, and have a genuine desire to address and understand the sentiment of those you’re trying to engage with over time. But if you put in the work, the chances are you’ll be able to walk away from the community having moved the needle in your direction.
Ramble on.